University Management System (UMS)
A cloud-based platform to streamline university operations, including academics, admissions, finance, HR, library, hostel, and transport management.
System Overview
The University Management System (UMS) is a dynamic, cloud-based platform designed to streamline university operations. It integrates academics, admissions, finance, HR, library, hostel, career, and transport management, offering efficiency, transparency, and mobile accessibility. With an intuitive interface, UMS ensures an exceptional experience for students, faculty, and administrators, enhancing operational efficiency and decision-making.
Modules and Features
Academic Management
Manage core academic operations, including faculty, departments, programs, and schedules, ensuring streamlined curriculum delivery.
- Faculties: Organize faculties (e.g., Science, Arts).
- Departments: Manage departments (e.g., Computer Science, IT).
- Programs: Define programs (e.g., BS Software Engineering).
- Shift: Schedule classes for morning, evening, or weekend shifts.
- Batches: Track student batches (e.g., 2024, 2025).
- Sessions: Manage academic sessions (e.g., 2024–2028).
- Semester: Organize semesters (e.g., 1st, 2nd).
- Sections: Assign sections (e.g., A, B).
- Scheme of Studies: Create curriculum plans for programs.
- Time Table: Generate class lecture schedules.
- Date Sheet: Create exam schedules.
Online Admission
Streamline the admission process with an online application system, merit-based selection, and verification tools.
- Online Apply Candidate: Allow candidates to apply online.
- User Profile: Manage candidate profiles.
- Qualification Record: Track academic qualifications.
- Program Selection: Enable candidates to choose programs.
- Fees Voucher + Admission Form: Generate fee vouchers and forms.
- Admin Task: Manage administrative tasks for admissions.
- Merit List: Generate merit lists for selection.
- Challan Verification: Verify fee payments.
- Eligibility Verification: Confirm candidate eligibility.
- Admission Confirmation: Finalize admissions.
- Cancel Admission: Process admission cancellations.
- Transfer Admission: Handle admission transfers.
- Student Approval: Approve student admissions.
Biometric Attendance
Automate attendance tracking for faculty and employees using biometric technology.
- Faculty Thumb/Face/Card Registration: Register biometric data.
- Daily Attendance: Record daily attendance.
- Employee Attendance List: Generate date-wise and designation-wise reports.
- Single Employee Attendance Report: View individual attendance records.
- Late/Extra Hour Calculation: Calculate late arrivals or overtime.
- Salary Cutoff: Adjust salaries based on attendance data.
Student Portal
Provide students with a user-friendly portal for academic and course-related information.
- Login and Authentication: Secure student access.
- Assign Courses List: View assigned courses.
- Course Result: Access semester-wise results.
- Class Attendance Report: Monitor attendance records.
- Timetable: View class schedules.
- Online Teacher Evaluation Form: Submit teacher feedback.
Teacher Portal
Empower faculty with tools to manage classes, exams, and administrative tasks.
- Login and Authentication: Secure teacher access.
- Timetable: View teaching schedules.
- Apply Online Leave: Submit leave requests.
- Class Student Attendance: Record student attendance.
- Exam Marks Entry: Enter exam results.
- Salary Slip: Access salary details.
Exam & Results
Streamline exam management and result processing with automated tools.
- Result Entry: Input exam results.
- Award List: Generate award lists for exams.
- Attendance Sheet: Create exam attendance sheets.
- Exam Controller Approval: Approve results by exam controllers.
- Reports: Generate course, semester, and transcript reports.
- Settings: Configure exam types, marks, and result entry dates.
Dynamic Website
Create a dynamic, user-friendly university website for public and academic engagement.
- Menu and Submenu: Organize website navigation.
- Dynamic Pages: Create customizable content pages.
- Slider: Showcase featured content.
- News and Events: Publish university updates.
- Announcement: Share important notices.
- Picture Gallery: Display university images.
- Academic Calendar: Share academic schedules.
- Quick Popup: Highlight urgent announcements.
- Top Stories: Feature key university achievements.
- VC Message: Display the Vice-Chancellor's message.
- Academics: Detail faculties, departments, programs, and courses.
Salary and Payroll
Automate salary and payroll management for faculty and staff.
- Generate Salary: Process monthly salaries.
- Reports: Generate payroll and salary slip reports.
- Settings: Configure income tax slabs, BPS, and allowances.
Fee System
Manage student fee collection and tracking with automated tools.
- Generate Fee Challan: Create semester-wise fee challans.
- Generate Admission Challan: Issue admission fee challans.
- Reports: Track fee collection and challan status.
- Settings: Define fee structures and breakups.
General Accounting (Double Entry)
Manage university finances with a robust double-entry accounting system.
- Chart of Accounts: Customize account heads (assets, liabilities, income, expenses).
- Journal Entries: Record debit/credit entries.
- Cash & Bank Management: Track cash and bank transactions.
- Voucher Management: Generate payment, receipt, and journal vouchers.
- General Ledger: View all financial transactions.
- Trial Balance: Summarize ledger balances.
- Income & Expense: Monitor financial activities.
- Balance Sheet: Track assets, liabilities, and equity.
Library System
Automate library operations with comprehensive book and member management.
- Book Catalog Management: Manage books, journals, and digital materials.
- ISBN & Barcode Integration: Use ISBN/barcodes for quick transactions.
- Member Management: Manage student and faculty memberships.
- Book Issuance & Return: Track book loans and returns.
- Fine Calculation & Collection: Automate late fee tracking.
- Stock Management: Monitor inventory status.
- User History & Logs: Track borrowing history.
- Library Card Management: Generate digital/physical library cards.
- Reports & Statistics: Generate reports on issued books, fines, and inventory.
Hostel Management
Streamline hostel operations with tools for room allocation, fee management, and resident tracking.
- Room Allocation: Assign rooms to students with details like room type and capacity.
- Resident Management: Track student details, check-in/check-out dates, and hostel status.
- Hostel Fee Management: Generate and track hostel fee challans, including mess and utility fees.
- Attendance Tracking: Monitor student presence in hostels using biometric or manual systems.
- Complaint Management: Record and resolve student complaints regarding hostel facilities.
- Reports: Generate reports on occupancy, fee collection, and maintenance issues.
- Settings: Configure hostel rules, fee structures, and room categories.
Career Management
Support students with career planning and job placement services.
- Job Portal: List internships, jobs, and placement opportunities.
- Resume Builder: Assist students in creating professional resumes.
- Career Counseling: Schedule counseling sessions with advisors.
- Alumni Network: Connect students with alumni for mentorship and networking.
- Event Management: Organize career fairs and workshops.
- Application Tracking: Track job applications and interview statuses.
- Reports: Generate reports on placement rates and career events.
Transport Management
Manage university transportation services for students and staff.
- Vehicle Management: Track buses, vans, and other vehicles, including maintenance schedules.
- Route Planning: Define and optimize transport routes and schedules.
- Passenger Management: Assign students and staff to specific routes and vehicles.
- Fee Collection: Generate and track transport fee challans.
- Driver Management: Manage driver profiles, schedules, and attendance.
- Real-Time Tracking: Monitor vehicles using GPS integration.
- Reports: Generate reports on vehicle usage, fuel costs, and passenger data.
Technical Specifications
Tools and Technologies
The UMS is built with modern, scalable technologies for performance, security, and usability.
- Server Side: Laravel (PHP framework), MySQL (database).
- Client Side: HTML5, CSS3, JavaScript, jQuery, Bootstrap (responsive framework).
- Advanced Tools: Grocery CRUD with React, DevExpress Grid for enhanced data management.
Why Choose UMS?
The University Management System (UMS) is a comprehensive, cloud-based solution tailored for University. With 14 modules covering academics, admissions, finance, HR, library, hostel, career, and transport management, UMS ensures efficiency, transparency, and accessibility. Built with modern technologies like Laravel, React, and Bootstrap, it offers scalability and a user-friendly experience. Benefit from free bug fixes, weekly updates, and full source code ownership, making UMS the ideal choice for modernizing university operations.