Guard Patrolling System

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Worker Scheduler System (Rotas)

A SaaS-based, multi-tenant platform to streamline workforce scheduling, live tracking, accounting, and employee management with mobile accessibility.

System Overview

Transform the way you manage your workforce with the Worker Scheduler System (Rotas)—a powerful cloud-based SaaS platform built for businesses that operate across multiple locations. Whether you're a security firm, facility manager, or service provider, this system simplifies complex operations like shift scheduling, live tracking, payroll, and emergency response. With dedicated portals for Super Admin, Tenant Admin, and Company Admin, plus mobile apps for Android and iOS, it ensures seamless coordination between management and field workers.

The platform includes GPS-based check-in/out, real-time worker tracking, automated shift planning, and a responsive dashboard for instant insights. Integrated modules cover HRM, double-entry accounting, POS (sales, purchases, quotations, inventory), site and zone management, and a robust SOS alert system. With enterprise-grade security, digital signatures, and multi-tenant scalability, the Worker Scheduler System delivers operational clarity, data privacy, and efficiency—empowering your team to perform smarter, faster, and safer.

User Role & Permission

  • Role hierarchy: Super Admin to Customer
  • Permission-based access control
  • Role-specific dashboards

Zone Management

  • Zone creation and drawing
  • GPS-based check-in/out
  • Zone alerts and classification

Site Management

  • Site creation and categorization
  • Site types and alert types
  • Branch-level configuration

Scheduling & Shift

  • Shift creation and calendar view
  • Recuring shift to create shift auto
  • Break time and leave management
  • Cost calculation per shift

Worker Live Tracking

  • Real-time GPS tracking
  • Google Maps integration
  • License expiry alerts

SOS Alert System

  • SOS alert configuration
  • Emergency notifications
  • Real-time response tracking

POS (Point of Sale)

  • Sales invoices and returns
  • Purchase orders and quotations
  • Asset stock and inventory

HRM System

  • Worker management
  • Attendance and payroll
  • Salary and shift reports

Double Account System

  • Chart of accounts
  • Ledger and vouchers
  • Balance sheet and cash flow

Worker Mobile

  • GPS check-in/out
  • Shift report and upcoming shifts
  • SOS alert trigger

Dashboard & Reporting

  • Company overview dashboard
  • Sales, purchase, stock reports
  • Visual analytics and summaries

Ideal Companies

  • Retail Businesses and Chains
  • Logistics and Transportation Companies
  • Construction and Field Service Providers
  • Healthcare and Pharmaceutical Organizations
  • Hospitality and Service Industries
  • Manufacturing and Small Businesses

Key Benefits

  • Increased Operational Efficiency
  • Cost Savings
  • Improved Compliance and Security
  • Enhanced Employee Productivity and Satisfaction
  • Scalable Growth
  • Comprehensive Reporting

Problems Solved

  • Inefficient Workforce Tracking and Scheduling
  • Inventory Mismanagement and Stockouts
  • Manual HR and Payroll Errors
  • Poor Site/Zone Oversight and Emergency Response
  • Fragmented Financial Reporting
  • Scalability for Multi-Location Businesses

Key Features/Module

Dashboard

Centralized, role-specific dashboards for actionable insights and quick decision-making.

  • Sales Analytics: Visualize sales performance, trends, and KPIs to optimize revenue strategies.

    Purchase Analytics: Monitor procurement trends and supplier performance for cost efficiency.

    Sales vs Purchases Comparison: Compare sales and purchase data to assess profitability and cash flow.

    Daily Shifts: Track shift assignments and attendance for optimized workforce scheduling.

    Daily Hours Worked: Monitor employee hours with breakdowns for payroll and compliance.

    User Locations: Display real-time GPS locations for route optimization and security.

Peoples

Efficiently manage stakeholders with a centralized system.

  • User Management: Create and manage user accounts with role-based permissions.
  • Worker Management: Track worker profiles, attendance, and performance.
  • Vendors: Manage vendor profiles and communication logs.
  • Customer Management: Store customer data and track interactions.

Main

Core administrative features for organizational oversight.

  • Company Management: Set up company details and policies.
  • Branch Management: Configure multiple branches with location-specific settings.
  • Alert System: Set up real-time alerts for critical events.
  • Super Company: Advanced controls for parent companies managing subsidiaries.

HRM

Streamline HR processes with workforce and payroll tools.

  • Worker Management: Manage employee profiles and documents.
  • Attendance Tracking: Monitor attendance with GPS-based check-in/out.
  • Payroll Automation: Automate salary calculations and deductions.
  • Salary Reports: Generate detailed payroll reports.
  • Shift Reports: Track shift assignments and performance.

Site Management

Organize and manage sites with advanced tools.

  • Site Creation: Configure sites with location and operational details.
  • Site Categorization: Group sites by type for efficient management.
  • Site Types and Alert Types: Define site-specific alerts for proactive monitoring.
  • Branch-Level Configuration: Customize settings for each branch.

Zone Management

Enhance efficiency with GPS-powered zone management.

  • Zone Creation and Drawing: Define zones using interactive map tools.
  • GPS-Based Check-In/Out: Accurate location tracking for workers.
  • Zone Alerts and Classification: Configure alerts for zone-specific events.

Shifts Management

Optimize workforce scheduling with flexible tools.

  • Shift Creation: Design and assign shifts with customizable durations.
  • Recuring Shift: Configure recuring shift which will create shift autmatic untill due date provided.
  • Calendar View: Visualize schedules in a user-friendly calendar.
  • Break Time Management: Schedule and track worker breaks.
  • Leave Management: Manage leave requests and balances.
  • Cost Calculation per Shift: Calculate labor costs for budgeting.

Worker Live Tracking

Monitor workforce activities in real-time with GPS.

  • Real-Time GPS Tracking: Track worker locations live with Google Maps.
  • Google Maps Integration: Accurate geolocation and route planning.
  • License Expiry Alerts: Automated notifications for expiring licenses.
  • SOS Alert System: Workers can trigger SOS alerts in emergencies.
  • Emergency Notifications: Instant alerts to designated personnel.
  • Real-Time Response Tracking: Monitor responses to SOS alerts.

POS (Point of Sale)

Streamline sales and inventory with a robust POS system.

  • Sales Invoices: Generate and manage detailed sales invoices.
  • Sales Returns: Process returns with automated updates.
  • Purchase Orders: Create and track procurement orders.
  • Quotations: Generate professional client quotations.
  • Asset Stock and Inventory: Manage stock levels in real-time.

Assets

Efficiently manage products and inventory.

  • Products: Track products with detailed descriptions.
  • Category: Organize products into categories.
  • Sub Category: Create granular sub-categories.
  • Brands: Manage brand-specific product details.
  • Units: Define measurement units for stock.

Sales

Drive sales efficiency with streamlined processes.

  • Sale Invoices: Create detailed sales invoices.
  • Sales Return: Handle returns with automated updates.
  • Quotation: Generate and track sales quotations.

Purchases

Simplify procurement with comprehensive tools.

  • Purchases: Record and manage purchase transactions.
  • Purchase Quotation: Create and send vendor quotations.
  • Purchase Order: Generate and track purchase orders.
  • Purchase Return: Process returns with automated adjustments.

Finance & Accounts

Robust financial management tools.

  • Chart of Accounts: Manage comprehensive financial accounts.
  • Ledger Account: Maintain detailed transaction ledgers.
  • General Ledger: Centralize financial data.
  • Vouchers: Generate vouchers for payments and receipts.

Reports

Gain deep insights with comprehensive reports.

  • Sales Report: Analyze sales performance.
  • Purchase Report: Track procurement activities.
  • Stock Report: Monitor inventory levels.
  • Ledger Summary: Review summarized ledger data.
  • Day Book: Access daily transaction summaries.
  • Ledger Report: Generate detailed ledger reports.
  • Balance Sheet: Assess financial health.
  • Trial Balance: Ensure accounting accuracy.
  • Cash Flow: Track cash inflows and outflows.
  • Purchase Return Report: Analyze purchase return trends.
  • Stocks Report: Gain insights into stock turnover.
  • Salary Report: Review payroll data.
  • Shift Report: Monitor shift performance.

Worker Mobile

Empower workers with a mobile app for task management.

  • GPS Check-In/Out: Accurate location tracking via GPS.
  • Shift Report: Detailed reports on completed shifts.
  • Upcoming Shifts: Display upcoming shift schedules.
  • SOS Alert Trigger: Enable workers to send emergency alerts.

Transform your business with our scalable, secure, and efficient management solution.

Project Details
Client:

SoftPitch

Category:

SAAS Products

Date:

2025-01-01

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