Worker Scheduler System (Rotas)
A SaaS-based, multi-tenant platform to streamline workforce scheduling, live tracking, accounting, and employee management with mobile accessibility.
System Overview
The Worker Scheduler System (Rotas) is a cloud-based, multi-tenant SaaS platform designed to revolutionize workforce management. With modules for super admin, tenant admin, company admin, and mobile apps for Android and iOS, it streamlines rotas management, live tracking, accounting, and employee coordination. Featuring a responsive dashboard, digital signatures, QR code integration, and robust security, the system ensures efficiency, scalability, and data privacy for businesses across multiple locations.
Features by Category
Dashboard
Gain insights into business performance with a graphical dashboard for real-time analytics.
- Daily Income/Expense Line Chart: Visualize daily financial trends.
- Weekly Income/Expense Line Chart: Track weekly financial performance.
- Monthly Income/Expense Line Chart: Monitor monthly revenue and costs.
- Site-Wise Income Pie Chart: Analyze income distribution across sites.
User Management
Efficiently manage all user roles across the multi-tenant platform for seamless operations.
- Super Admin Management: Oversee the entire platform and tenant operations.
- Tenant Management: Manage tenant accounts and configurations.
- Company Admin Management: Control company-level administrative tasks.
- Customer Management: Handle customer profiles and interactions.
- Employee Management: Manage employee profiles, roles, and permissions.
- Company Management: Configure company details and settings.
Contract Management
Securely manage agreements with digital signatures for compliance and efficiency.
- Company Contracts: Create and sign terms & conditions for companies digitally.
- Employee Contracts: Manage employee agreements with digital signatures.
Company Site Management
Manage multiple work sites with QR code integration for efficient tracking.
- Site Management with QR Code: Assign and track sites using unique QR codes.
Rotas System
Streamline employee scheduling with a flexible and intuitive rotas management system.[](https://laravel-news.com/lightning-fast-schedule-management-for-laravel)
- Calendar-Based Rotas Management: Create and manage schedules on a calendar view.
- Recursive Schedule: Set up recurring schedules for consistency.
- Copy Schedule: Duplicate schedules to save time.
- Drag and Drop Schedule: Easily adjust schedules with drag-and-drop functionality.
- Break Time Management: Add break times to employee schedules.
- Employee Assignment: Assign employees based on availability preferences.
- Schedule Editing: Edit and reassign schedules as needed.
- Cost Calculation: Calculate costs using default and custom role-wise rates.
- Multi-Location Support: Manage schedules across multiple locations.
- Leave Management: Handle employee leaves and embargoes efficiently.
- Insightful Reports: Generate detailed reports for timely decision-making.
Live Tracking
Monitor employee and site activities in real-time using Google Maps integration.
- Single Employee Tracking: Track individual employees on Google Maps.
- Multiple Employee Tracking: Monitor multiple employees simultaneously.
- Group Employee Tracking: Track groups of employees on Google Maps.
- Site and Employee Status: View active/inactive status with color-coded indicators.
- SOS Alert: Receive real-time SOS alerts from employees.
- License Expiry Alert: Get notifications for expiring employee licenses.
Zone System
Configure and monitor geofenced zones for enhanced location-based management.
- Draw Zone on Map: Create geofenced zones on Google Maps.
- Zone In/Out Alerts: Receive alerts when employees enter or exit zones.
- Zone Alert History Report: Track zone entry/exit history.
Accounting
Manage finances with a robust double-entry accounting system.
- Double Entry Accounting: Use a chart of accounts for accurate financial tracking.
- Income Ledger: Record and manage income transactions.
- Expense Ledger: Track expense transactions.
- Employee Salary Calculation: Calculate salaries hourly or monthly.
- Customer Invoices: Generate and manage customer invoices.
- Employee Invoices: Create invoices for employee payments.
- Journal Transactions: Record manual debit/credit entries.
- Profit and Loss Report: Generate reports by date, customer, employee, or site.
- Income Statement: Summarize financial performance.
- Trial Balance: Ensure balanced accounts.
Security
Ensure data privacy and secure access with advanced security features.
- Login & Reset Password: Secure authentication and password recovery.
- Cloud Data Storage: Integrate with Local or AWS S3 for secure storage.
- GDPR Cookies: Enhance user experience with GDPR-compliant cookies.
- User Roles and Permissions: Assign role-based access controls.
- CSR Cross-Domain Request Security: Protect against cross-domain threats.
- Data Privacy and Security: Ensure compliance with data protection standards.
- Email Verification: Secure user registration with email verification.
- Real-Time Chat: Enable secure communication between employees and admins.
Employee Mobile App
Empower employees with a mobile app for scheduling, tracking, and reporting.
- Login and Authentication: Secure access for employees.
- Check-In QR Code/Button: Scan QR codes or use buttons with GPS verification.
- Check-Out QR Code/Button: Log check-outs with GPS verification.
- Hourly Report History: View past hourly reports.
- Upcoming Schedule List: Access upcoming work schedules.
- SOS Alert Option: Send real-time SOS alerts.
- Camera Snapshot: Send photos of incidents or events.
Reports
Generate detailed reports for operational and financial insights.
- Timesheet Report: Track hours by date, site, customer, or employee.
- Hourly Report: Analyze hourly work data by date, site, or employee.
- Income vs Expense Tabular Report: Compare income and expenses by date, site, or customer.
- Income vs Expense Graphical Report: Visualize financial performance.
- Check In/Out Report: Monitor employee check-in/out activities.
- Alert Report: Track SOS and zone alerts by date, site, or employee.
Advanced Structure
Leverage a robust, scalable architecture for optimal performance and reliability.
- SaaS-Based System: Multi-tenant architecture for isolated tenant data.
- Responsive Design: Seamless experience across devices.
- Multi-Tenant Support: Manage multiple companies and users securely.[](https://saasykit.com/multi-tenancy)
- AWS S3 Server File Storage: Secure and scalable cloud storage.
- High Performance: Optimized for speed and efficiency.
- High Availability: Ensure minimal downtime and reliable access.
- Database Backup: Regular backups for data security.
Technical Specifications
The Worker Scheduler System is built with modern technologies for scalability, security, and performance.
- Backend: Laravel (PHP framework for robust server-side logic).
- Frontend: Bootstrap (responsive framework for user-friendly interfaces).
- Storage: AWS S3 for secure and scalable file storage.
Why Choose Worker Scheduler System?
The Worker Scheduler System (Rotas) is a comprehensive SaaS solution for businesses managing complex workforce schedules across multiple locations. With features like calendar-based rotas, live tracking on Google Maps, double-entry accounting, and a secure mobile app with QR code check-in/out, it ensures efficiency, transparency, and compliance. Built on Laravel and Bootstrap with AWS S3 storage, it offers high performance, scalability, and data security. Ideal for super admins, company admins, and employees, this system streamlines operations and drives productivity.